The Office of Institutional Research (OIR) can provide contact information for random samples of students, faculty or staff for research, assessments, or other projects.
Before submitting your request, please review the following guidelines.
1. Samples versus populations: OIR will provide random samples of students/faculty/staff rather than contact information for an entire population (e.g., every student). Please identify an appropriate sample size for your request. For an online sample size calculator that takes into account confidence levels and intervals, visit: www.surveysystem.com/sscalc.htm.
2. Institutional Review Board (IRB) approval: If appropriate, projects must have IRB approval before sample information will be provided. Please note that many assessment projects, even though they are exempt from full IRB Review, still require IRB screening to approve their exempt status. If you are unsure whether your project requires IRB approval, visit Miami University’s Human Subjects Research website at: www.MiamiOH.edu/compliance/irb.
3. Requests from individuals who are external to Miami: Non-Miami researchers must provide OIR with either 1) a copy of the IRB approval letter from their home institution and a letter from Miami’s IRB indicating that the approved protocol was shared with the Miami IRB, or 2) a protocol approval letter from Miami’s IRB. Even with IRB approval, samples to external researchers are provided at OIR’s discretion; not all requests are fulfilled. If a sample from Miami is vital to your research, we recommend contacting OIR early in your project design process.
Non-Miami researchers who are collaborating with Miami faculty or staff should have the Miami-affiliated researcher submit the request to OIR.
4. Undergraduate class projects: OIR will not release contact information for research being conducted as part of an undergraduate class project unless prior arrangements have been made with the course instructor. If you anticipate that students in your class will need to obtain contact information from OIR for class research, please contact the Office of Institutional Research prior to the start of the semester to discuss this need (institutionalresearch@MiamiOH.edu or 513-529-1660).
5. Limited sample availability: OIR tries their best to accommodate all requests. However, to ensure that researchers obtain a reasonable response rate, OIR will restrict the number of research/assessment requests that are sent to students, faculty, and staff each semester. Requests for contact information will be completed on a first-come, first-served basis.
6. End-of-semester data collection: OIR will not release contact information for projects that are conducted during the last two weeks of each semester (the week before finals week and during finals week).
7. Sample exclusions: All samples exclude individuals younger than 18 years old or who have requested that their information remain confidential.